Time-wasters being the topic of discussion for the week, we saw how phones are an interruptive medium of communication, indispensable benefits of delegation, importance of scheduling and how office talk limitation will help you achieve efficiency. Today, let us discuss few pointers that would help us manage time and increase productivity for meetings.
Most meetings are vaguely categorized with only the issues to address identified. To increase productivity of meetings, partition a meeting into various compartments; and consider addressing the following steps.
- Prioritize issues to address based on importance and urgency;
- Keep potential solutions ahead of possible solutions that might be discovered during discussions;
- Keep communication between departments transparent by asking everyone involved (from the person who will be assigned the smallest task to the person that will be handling the majority of the delegated tasks) to participate in instigation meetings and status update meetings; creates a unified sense of responsibility for everyone involved.
- Make sure you spend appropriate amount on time on each topic based on its level of importance.
- Keep everyone in the loop; make sure everyone’s understood everything that’s been discussed in the meeting.
- Ensure meeting stays on topic. But, occasionally allow a little bit of space for humour to keep everyone involved engaged.
- If it’s a potentially long-lasting meeting and is also mentally taxing, allocate sufficient number of breaks based on body-language of individuals and work-load.
- Make sure everyone participates. To quote Mr. Jerry Seinfeld, “According to most studies, people’s number one fear is public speaking. Number two is death. This means, to the average person, if you go to a funeral, you’re better off in the casket than doing the eulogy.”
In the upcoming blog, let us see as to how workspace clutter can defunct your productivity.
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