How to Work Less While Earning More
In his book ‘The Four Hour Work Week’ Tim Ferriss, New York Times bestselling author, gives tips on how to free yourself from the drudgery of a 9-5 routine, live anywhere on the planet, and still make lots of money. When asked how he manages to get so much done, he said the one thing that helps him most is getting rid of the unproductive tasks (checking emails in his case) on his plate. How? By hiring a virtual assistant and delegating the tasks. Simple as that. Or is it really?
For most of us, a virtual secretary means shelling out money for simple personal and professional tasks that we’d rather do ourselves. Wrong. Industry experts estimate that taking virtual assistant services can save companies USD $60,000 annually. And this is a conservative estimate – for the time you save by delegating tasks can help you make much more money in the long run, not to mention the added bonus of helping you devote quality time to personal life.
If you are a successful super busy professional, a start-up business owner, a researcher, or a student – here’s a list of the top 5 reasons why you should hire a virtual assistant.
#1 Administrative tasks eating into your productivity: Run-of-the-mill repetitive tasks such as scheduling meetings, checking inbox, taking care of travel arrangements, and so on can waste a lot of your time. Experts say freeing yourself from administrative tasks can save up to one-fifth of your productive time per day. That makes it a saving of one full working day in a week, which is huge considering how much productive work you can pack into that time. However, identifying the low-value tasks is the hardest part. Once you have done that, all you need to do is delegate them to proper resources or hire a virtual assistant if you are under-staffed.
#2 Save the time and cost of hiring (and firing) a full time assistant: Yes, a full time employee costs much more than his salary. While it takes forever to find the right person for the job, train them, and trust them to do it right, should you make the mistake of hiring the wrong one, the battle to fire him is another long drawn one. Moreover, no physical assistant works for the numbers of hours you pay him, not to mention the added cost involved in seating and providing facilities for your physical staff.
#3 You need temporary assistance and want to pay per-hour/day: If you are a small business owner, a start-up entrepreneur, or a research student, chances are you don’t require full time assistance. So should you hire a virtual assistant or a temporary employee? The former works better in the interest of time, reliability, and of course cost. With physical employees you also run the risk of them leaving for better opportunities with you having to invest again in finding and training a new one. Moreover, most virtual assistant services offer flexible payment models depending on your requirement and are thorough professionals in dealing with high value confidential information.
#4 You are not a jack of all trades – others can do certain things better: A hard one to digest for entrepreneurs as they are used to being in control and doing things themselves but it’s a fact. While making travel bookings, accommodation arrangements, filing tax returns, researching information online and offline, and doing other though-of-as-easy tasks is certainly no big deal, the experts, virtual assistants in this case can do it better and can even save you a lot of money in the process. Let’s face it – you cannot do everything on your own and you shouldn’t be.
#5 Your business is in expansion mode: Growing business means more workload, more stress, and less time to waste. If excess workload is making you neglect your core tasks, it’s time to hire a virtual assistant and delegate the low-value work. That will leave you with more time to focus on business growth and direct your energies in the right direction.
The right assistance at the right moment is all that matters
Businesses today need a prompt response machinery – who gives the response or where they are located does not matter. To be successful at what you do and simultaneously strike a balance between your personal and professional life, filling the communication gaps at all places is important. A virtual secretary may just be your best bet for doing so.